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CDAO APEX WEST

December 5-6, 2023

Sponsor Portal

This portal is designed to be a one-stop shop for everything you need in relation to the event, including:

  • Venue Information
  • Shipping Instructions
  • One-to-one Meeting Space Information
  • Attendee Pass Registration - please note that speaker registration is handled by the producer

As always, if you have any questions at all please reach out to the team:

OPERATIONS
Emily Rowling
emily.rowling@coriniumgroup.com		 MARKETING
Austin Spintman
austin.spintman@coriniumgroup.com
PRODUCTION/CONTENT
Lia Cummins
lia.cummins@coriniumgroup.com		 SALES
Christos Hatzakis
christos.hatzakis@coriniumgroup.com

Important Dates


Oct 24 | Company Information Overview Deadline:

  • - Please have your Company Overview Information Document (please download document on the right hand side) completed and e-mailed to Emily.  This information will be what the attendees see when they select who they would like to meet with (just like you get to select who you meet with!).

Nov 7 | Meeting Selections Begin:

  • - Emily will send you the delegate list so that you can select your preferences for your one-on-one business meetings.

Nov 11 | Accommodation Deadline

- Reserve your accommodation at the discounted group rate of $159 per night - using the booking link on the right hand side.   The rate is available for stays during December 1st until December 9th, in case you wish to extend your stay before or after the event.   Resort and parking fees along with hotel amenities are also detailed on the booking link.  This discounted group rate expires on November 11th, so please ensure you book by then. 

Nov 14 | Meeting Selection Deadline:

  • - Meeting Selections: Your selections for your Business Meetings must be submitted to Emily by 5 pm (EST)

Nov 24 | Deadline for:

  • - Registering team passes. Please see link to right of page or click here.
  •  
  • - Edits to Itinerary Due/Final Meeting Itinerary Available: If you have any changes you'd like to make to your preliminary itinerary, please send them to Emily no later than 5 pm (EST).
  •  
  • - Purchasing a lead scanning license through EventPass. Details will be e-mailed to you.
  •  
  • - 30 Second Advert  (only applicable if stated in your contract, if you'd like to upgrade, please contact Christos)
  •  
  • - Seat Drop Confirmation (only applicable if stated in your contract, if you'd like to upgrade please contact Christos)
  •  
  • - AV orders

    • If you wish to order any AV for your stand such a monitor, please use the order form on the right hand side and submit to the supplier. 

Nov 30 | Delivery Deadline: 
  • - Deliveries to the venue can be accepted from 30th Nov till the event.
Dec 6 | Equipment Collection Deadline:
  • - Please ensure and boxes ore parcels are collected from the venue by this date.
Dec 11 | Post Event Attendee List
  • -Final Attendee List to be sent from Emily by EOD.

Actionables

Additional Information

Stand Packages

The standard One-to-One meeting space includes the following:

  • 8'x10' Space: surrounded by pipe and drape on both sides to provide privacy for your conversations.
  • 1 x 6ft Table with 2 x Chairs & 1 x Smaller table with 2 x chairs.  Why am I set up with two (2) tables? This is so we can schedule concurrent meetings and your onsite team will have a separate space for each conversation.
  • Power: Your team will have (1) power-strip available to use for plugging in laptop/cell phone chargers or a monitor if you choose to order one.
  • Branding: A nameboard with your company’s logo will be located at the top of the pipe and drape to make identifying your meeting space easy for all attendees.

Shipping Information

The venue can accept deliveries for the event from November 30th. 
 
Any items you wish to send to the venue should be clearly labelled. Please use the below format: 
 

[Client Name]

[Company Name & Booth Number]

[Arrival Date]

Event: Corinium CDAO APEX West

c/o Marriott Phoenix Resort Tempe at The Buttes

2000 W. Westcourt Way

Tempe, AZ 85282

 

BOXES ___ OF ____

 

Handling fee: Incoming packages will be charged $5.00 per box and $25.00 to $300.00 per crate or display case depending on the size. 

You are responsible for settling these fees directly with the Marriott.

Return Shipping

You are responsible for the return shipping of all your packages and equipment. 

 

 

BOXES ___ OF _________

Timings

Setup

Tuesday, December 5 

Exhibitors are responsible for setting up their own booth, you can access your booth space to set-up on the Tuesday from 10:00 am - 12:00 pm

All stands must be ready for main conference delegates arrival at 1:00PM.

Breakdown

Wednesday, December 6

Exhibitors need to vacate their stand by 4 pm on the Wednesday. Please note, you are responsible for breaking down of your own booth.

 

Event Timings

Tuesday, December 5
Registration & Networking: 1:00 - 1:45 pm
Business Meetings & Networking Break: 3:10 - 4:10 pm & 4:40 - 5:10 PM
Conference: 1:45 pm - 6:00 pm
Drinks Reception 6:00 - 7:00 pm

Wednesday, December 6
Registration & Open Networking: 8:15 am
Conference: 9:00 am - 3:40 pm
Business Meetings & Networking Break: 10:55 - 11:55 am
Business Meetings & Networking Lunch: 1:10-2:10 pm
Booth Breakdown from 2:10pm 
 
The above timings are subject to change, so please check this sponsor portal frequently for important updates and time changes. 

VENUE

Marriott Phoenix Resort Tempe at The Buttes

2000 W Westcourt Way, Tempe, Arizona, USA, 85282

outdoor-pool

TRAVEL TO PHOENIX

ACCOMODATION

Book accommodation at the discounted group rate of $159 per night here.

The rate is available for stays during December 1st until December 9th, therefore you can extend your stay before or after the event.   Resort and parking fees along with hotel amenities are also detailed on the booking link.  This discounted group rate expires on November 11th, so must be booked by November 11th.